Educational Materials Exhibition (EME)

Date
Saturday, November 24 - Sunday, November 25, 2018 (2 days)

Opening Hours
Friday, November 23: 14:00 - 19:00 (Set-up Only)
Saturday, November 24: 9:00 - 18:00
Sunday, November 25: 9:00 - 18:00

Break-down schedule:
Beginning time at 18:00 on Sunday, November 25

Location
Main Hall "Ocean" (1F)

Exhibition Floor Plan
The latest layout of the exhibition hall is available here.

Booth Allocation Procedures
JALT offers a Priority Booth Allocation System for the AMs whose contributions during the conference and advertising with JALT throughout the previous fiscal year (April 1, 2017 to March 31, 2018) are in the categories below.

Phase 1: Platinum Sponsors (1,000,000 JPY+)
Phase 2: Gold Sponsors (600,000 – 999,999 JPY)
Phase 3: Silver Sponsors (300,000 – 599,999 JPY)
Phase 4: Conference Sponsors (up to 299,999 JPY)

Online forms will be available for Associate Members to register. This year, two forms will be necessary. First the Booth Application Form is used to submit your request for booth location. The second EME Participation Form is used to submit all other requests and booth-related information (including requested equipment, number and names of representatives who will be attending the conference, etc.). This second EME Participation Form will be accepted after we have confirmed your booth location.

1. The Priority Booth Allocation
Phase 1 and Phase 2: Platinum and Gold Sponsors
Date: June 1 to July 11
Process: EME Coordinator or Associate Member Liaison will contact each of you via email with the latest booth layout map and will confirm your preferable locations. Please have several options ready.

Phase 3: Silver Sponsors
Open: 11:00 (JST) on July 19
Close: 18:00 (JST) on July 25
Process: Please submit your preferable booth location by submitting The Booth Application Form through online.

As of the submission start date, spaces will be filled on a first-come, first-serve basis as in the past. In the event that your first choice is not available you will be given your second choice, and so on. Please be aware that our EME Coordinator or Associate Member Liaison will contact you soon after your submission and confirm your spaces therefore we would appreciate it if you could be available to contact on these days. If we are unable to contact you we may have to move on to the next application.

2. The Booth Allocation for All Associate Members
Phase 4: Conference Sponsors and New Members
Open: 11:00 (JST) on July 26
Close: 18:00 (JST) on August 31
Process: Please submit your preferable booth location by submitting The Booth Application Form through online.

As of the submission start date, spaces will be filled on a first-come, first-serve basis for all other Conference Sponsors. Please review the EME layout in order to plan your booth selections.
In the event that your first choice is not available you will be given your second choice, and so on. Please be aware that our EME Coordinator will contact you soon after your submission and confirm your spaces. If we are unable to contact you we may have to move on to the next application.

3. EME Participation Form and Associate Members Registration
Submission of The EME Prticipation Form
Open: 11:00 (JST) on July 26
Close: 18:00 (JST) on September 15

Once your booth has been allocated, please submit necessary equipment requests for your booth space and other EME related requests, such as the number of representatives attending the conference, exhibit personnel, advertising requests in the Conference Handbook, conference bag inserts, etc. via the EME Participation Form.

Prices for exhibit booth space are here.
Prices for conference advertising are here.
JALT2018 EME Booth Application Form is available from here.

JALT2018 EME Participation Form is here here.