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JALT Sponsorship Opportunities

Dear Associate Members,

Every year, JALT is thankful for receiving significant support in the form of sponsorships for the Annual International Conference. This year is no different. All the bags, name tags, signs, T-shirts, and other goods that are necessary for a successful conference experience appear thanks to the generosity of Associate Members.

In 2014, JALT introduced a new bidding process, and through feedback from our Associate Members, we hope the process has improved. Every year we make small changes to make operations run more efficiently and suit the needs of our members. The 2018 Procedures for Awarding Sponsorships has been finalised and the bidding process will be open in July. Below you can see opportunities for the 2018 process.

If you have any concerns or questions, please feel free to contact
the JALT Business Manager or the Associate Member Liaison at our Tokyo office.

Initial bidding:
Tuesday, July 24, 2018
(10:00 am July 24, 2018 - 10:00 am July 25, 2018)

Secondary bidding:
Wednesday, July 25, 2018
(10:00 am - 5:00 pm), and until bidding is complete

  • JALT will update each bid each hour, on the hour
  • Additional bids of a minimum of JPY 5,000 above previous bids will be accepted
  • At the end of any 60 minute bidding period extension with no bidding activity, bidding will be closed

Available JALT Sponsorships 2018

1. Name Tags


Sponsor for JALT2018:
Current bid: To be Opened
a. One year or optional two year contract
b. 200,000 yen per year / contract reserve bid
c. 200,000 yen plus 180,000 yen = 380,000 two year / contract (or, second year is 10% off successful first year bid)
d. Design to be negotiated between JALT and successful sponsor
e. Overall advertising on name tags will be governed by the following
i Name space will occupy no less than 30% of the name tag design
ii JALT branding space will occupy no less than 40% of the name tag design
iii AM advertising / branding space will occupy no less than 30% of the name tag design
f. AMs can collaborate on bids
g. AMs can bid for one or two year packages

2. Intern t-shirts


Sponsor for JALT2018:
Current bid: To be Opened
a. One year or optional two year contract
b. 130,000 yen per year/ contract reserve bid
c. 130,000 yen plus 117,000 yen = 247,000 yen two year / contract (or, second year is 10% off successful first year bid)
d. Design is limited to specified printing contract (i.e., one color, one printed area, etc.)
e. JALT branding and purpose (Ask Me!, Tech Support, etc.) must be predominate along with branding of successful sponsor
f. Overall design (including color) can be negotiated with JALT and successful sponsor
g. Additional design modifications (additional areas or printing, etc.) can be negotiated with JALT and successful sponsor: AM pays any additional actual design / printing
h. AMs can collaborate on bids
i. AMs can bid for one or two year packages

3. Friday Welcome Reception


Sponsor for JALT2018:
Current bid: To be Opened
a. One year or optional two year contract
b. 250,000 yen per year / contract reserve bid
c. 250,000 yen plus 225,000 yen = 475,000 yen two year / contract (or, second year is 10% off successful first year bid)
d. AMs can collaborate on bids
e. AMs can bid for one or two year packages

4. Saturday or Sunday Conference Social Event (Best of JALT)


Sponsor for JALT2018:
Current bid: To be Opened
a. One year or optional two year contract
b. 250,000 yen per year / contract reserve bid
c. 250,000 yen plus 225,000 yen = 475,000 yen two year / contract (or, second year is 10% off successful first year bid)
d. AMs can collaborate on bids
e. AMs can bid for one or two year packages

5. Saturday or Sunday Conference Social Event


Sponsor for JALT2018:
Current bid: To be Opened
a. One year or optional two year contract
b. 250,000 yen per year / contract reserve bid
c. 250,000 yen plus 225,000 yen = 475,000 yen two year / contract (or, second year is 10% off successful first year bid)
d. AMs can collaborate on bids
e. AMs can bid for one or two year packages

6. Conference bags


Sponsor for JALT2018:
Current bid: To be Opened
a. Option 1
i One year or optional two year contract
ii 300,000 yen per year / contract reserve bid
iii 300,000 yen plus 270,000 yen = 570,000 yen two year / contract (or, second year is 10% off successful first year bid)
iv AM can collaborate on bids
v AMs can bid for one or two year package
vi Design to be negotiated between JALT and successful sponsor:AM advertising and JALT branding design at 50/50 minimum, AM cannot use more than 50% of available advertising space (can be negotiated if more than one AM collaborates on the successful bid: equal advertising space for each successful sponsor and JALT)
vii If no AM fully sponsors the bag, sections of the bag can be sponsored by multiple AMs at the following calculations - 1=50,000 yen; 2= 100,000 yen etc. The size of one section is approximately W 12 cm x H 6 cm. Priority for section will go to the larger bid. There are a maximum of 6 sections available for logo sponsorship. Multiple AMs that bid for only one section will be awarded a section based on a first come, first served system.
viii Any production costs above the successful bid for any given year will be equally shared by JALT and successful sponsor(s)
b. Option 2
i AM fully produces and supplies a conference bag that is acceptable to JALT: No bid required (proposal and samples of bag, etc. required during bidding period)
ii If the recommended conference bag design does not include JALT branding, a proposal to include JALT branding (additional bag printing, addition of suitable button, luggage tag options, etc.) must accompany the sample conference bag. Cost of additions would be shared by JALT and the successful sponsor(s)
iii If more than one proposal is submitted, JALT will select a successful proposal based on conference bag quality, design, associated costs (if any) and branding

7. Signage


Sponsor for JALT2018:
Current bid: To be Opened
a. One year or optional two year contract
b. 150,000 yen per year / contract reserve bid
c. 150,000 yen plus 135,000 yen = 285,000 yen two year / contract (or, second year is 10% off successful first year bid)
d. AMs can collaborate on bids
e. AMs can bid for one or two year packages
f. Design to be negotiated between JALT and successful sponsor
g. 60% of design space allotted for conference direction / information
h. Remaining space (40%) to be divided by AM advertising (30%) and JALT branding (10%)

8. Additional Sponsorship Opportunities


Sponsor for JALT2018:
Current bid: To be Opened
a. Proposals for new or innovative sponsorships not included in the bidding process must be made three months prior to the first conference day
b. Additional sponsorships (food, lunch parties, innovative advertising, book signings, etc.) can be proposed by AMs
i Food and beverage sponsorships
1. All food and beverage sponsorships must be "turn-key" operations
2. Proposals for additional food and beverage sponsorships must be made four months prior to the first conference day
c. Successful proposals for additional sponsorships would:
i Enhance the conference experience for participants
ii Not incur cost nor liability for JALT (including human resources)
iii Would benefit (promote) both the sponsoring AM and JALT
d. Donations of commercial products-textbooks, graded readers, digital materials, etc. - from Associate Members may be considered if they meet the above criteria, but such in kind support will not be credited towards Total Contributions.

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